Revolutionise Your Accounts Payables with the New Payables Agent in Microsoft Dynamics Business Central
- lotusedge1
- Jul 8
- 3 min read
Updated: Jul 22
At Lotus Edge, we're excited to share the latest public preview update for Microsoft Dynamics Business Central, featuring the innovative Payables Agent. Launched in July 2025, this powerful tool is designed to transform how businesses manage their accounts payables (AP) processes. By utilizing the Payables Agent, companies can save time, reduce errors, and boost productivity significantly. Let’s explore how we equip businesses with cutting-edge solutions.
Streamline Your Payables with Automation
One of the standout features of the Payables Agent is its ability to automate repetitive AP tasks. This allows finance professionals to focus on more impactful activities. For instance, the Payables Agent automatically retrieves vendor invoice attachments from emails and SharePoint. It then creates purchase invoice documents in Business Central that comply with your company’s accounting policies.
This integration streamlines the payables workflow and enhances accuracy in invoice registration by analyzing purchase history. As a result, the whole process is smoother and more reliable. Studies show that businesses using automation for AP processes have seen a 30% reduction in invoice processing time.
Key Features of the Payables Agent
The Payables Agent offers robust features aimed at improving efficiency in your accounts payables management.
Sourcing Overhead Expense Attachments
Every business deals with overhead expenses, such as rent and utilities. The Payables Agent simplifies managing these processes by:
Automatically sourcing PDF invoice attachments from Microsoft 365 email accounts where vendors send invoices.
Importing these documents into Business Central’s E-Documents for easy processing.
Archiving processed files, which keeps records organized and accessible.
This automation eliminates manual data entry, allowing for fast and efficient overhead invoice management. For example, businesses report a 40% increase in processing speed after implementing this feature.
Processing with Azure Document Intelligence
With Optical Character Recognition (OCR) technology, the Payables Agent processes imported attachments with remarkable accuracy. The PDF viewer allows users to validate OCR results in nearly full-screen mode, providing exceptional clarity.
This feature significantly decreases the likelihood of human error. For instance, systems using OCR have shown a 25% improvement in data accuracy, which is vital for maintaining control over financial documents.
Creating Purchase Invoices
The Payables Agent goes beyond processing. It also automates the generation of purchase invoices that are ready for approval and posting. Plus, it flags discrepancies or issues for user review, ensuring accuracy.
This automation dramatically decreases the time spent on invoice approvals. Companies leveraging this feature have noticed a 35% faster turnaround in payment processing, ensuring healthy cash flow.
Benefits of the Payables Agent
Implementing the Payables Agent in your accounts payables processes yields significant advantages for your organization:
Time Savings: Automating routine tasks allows finance teams to concentrate on strategic initiatives.
Error Reduction: The combination of OCR and automation minimizes human error, leading to accurate financial reporting.
Improved Productivity: With less time spent on administrative tasks, employees can focus on analyzing financial data for informed decision-making.
Enhanced Record Keeping: Organized archiving simplifies audits and compliance checks, providing peace of mind for finance teams.
For example, companies have reported a 20% better performance in meeting audit deadlines after adopting structured archiving processes enabled by the Payables Agent.
How to Get Started with the Payables Agent
Starting with the Payables Agent in Microsoft Dynamics Business Central is straightforward. Follow these steps:
Access the Public Preview: Ensure your Business Central setup is configured for the latest updates.
Configuration: Follow the steps within Business Central to enable the Payables Agent.
Training: Equip your finance team with training to utilize the new features effectively.
Monitor and Optimize: Regularly review the performance of the Payables Agent and make adjustments as necessary to enhance your workflows.
Adopting the Payables Agent can help businesses optimize their payables management and position themselves for long-term growth.
Transforming Your Accounts Payables Processes
With the Payables Agent in Microsoft Dynamics Business Central, businesses can transform their accounts payables processes. Turning tedious tasks into efficient automated workflows leads to time savings, reduced errors, and increased productivity.
As organizations adapt to the evolving landscape of financial management, using innovative tools like the Payables Agent becomes crucial for staying ahead.
Don’t let outdated processes hold your business back. Explore the future of accounts payable management today with the Payables Agent and experience its transformative impact on your operations!
For further insights and information on Microsoft Dynamics Business Central support, connect with us at www.lotusedge.tech.
Embrace automation’s power and elevate your financial operations!